Meetings are essential in any business. Any organization find it essential to conduct meetings as a way of deliberating on the state of the business and setting new goals. It is a forum where workers get a forum to discuss about their conduct and how they have carried out business activities in the past. The staff plays a major role to ensure the meetings goes on successfully. The management wand to have a successful meeting that has few shortcomings and where the workers will leave the room having understood the agenda of the meeting. A lot of staff struggle to concentrate during the meeting, and they may lose their attentiveness few minutes after the meeting has commenced. Below are methods that you can use to ensure your staff concentrate during the meeting.
Make sure you have the correct timing of your meeting It is significant to consider the time that you set the meeting. A meeting should be held at a time where the employee’s concentration is high. It is critical to schedule short breaks in between the meeting other than having a meeting go on for long hours without the break in between. When the meeting go on for long hours the employees may be drawn away from the main agenda and start thinking of other things. Introducing breaks in the middle of the meeting will give your employees a chance to clear their thoughts and browse through their emails and stretch outside while going to the restroom.
You need to encourage your employees to ask questions throughout the meeting. This is a great way of making them attentive during the meeting. Before you change topics, introduce a forum of questions where they can make inquiry. You will also gauge their attentiveness by the kind of questions they bring forward. It is a productive method that you can use to ensure the employees are equal participants in the meeting. Refrain from discussing things that are not part of the meeting’s agenda. Keep your focus of the main topic of discussion. Make use of visual guides to assist you in keeping up with the main objectives of the meeting. If a worker asks a question that is not in line with the topic of discussion; you can ask them to ask the question after the meeting has ended.
You also need to eliminate distractions. Ask the staff to keep their cell phones out of sight when you are in the meeting. Cell phones cause distractions hence the need to have them off during meetings. You need to up the game of dealing with the staff’s primary causes of distractions. Ensure the boardroom is well cleaned and organized as this will ensure that the employees will not be distracted by their surroundings. The decorations should be made with limits.